Meetings_3C_Team

=Minutes and Actions from Project Meetings=

PRESENT - Peter, Carmen, Edward General description of deliverable for project discussed within the meeting - (NOTE our audience for the project is PolyU academic staff) 1. 3C Website (Must be cool, attention grabbing, illustrate best practice in terms of design and visually engaging) 2. Learning Mapping Tool (Similar to Mindomo) 3. Learning Design Templates 4. Community online space for eLearning Faculty Advocates (this may be incorporated within 3C project site) 5. 3C Promotional Material. EG: Postcard advertising project, Letterhead, Powerpoint Template + eLM Logo (eLM stands for eLearning Mapping) and will be the resource developed to help staff plan their eLearning / Blended Learning) 6. Invitation to Launch of Project 7. Teaching Innovation Award (area to eventually become incorporated within 3C site) 8. Symposium Website (to be eventually incorporated within 3C website)
 * MEETING 1 - DATE - 17 June**
 * OUTCOME - **

IDEA re 3C website is a function for staff to subscribe to a newsletter based on keywords, areas of interest, faculty so as when any information is changed within site they receive an email OR monthly eNewsletter re the project

PETER - to create project website and add all as members - JUNE 23- DONE PETER - to document 3C website structure and send to Carmen / Edward - JUNE 30th CARMEN - to modify 3C logo and send copy to all - JULY 14 CARMEN to work on initial design of a postcard that could be printed and sent to all PolyU staff - AUG 31st EDWARD - to research structure / technology and sites similar to Mindomo - ONGOING PROJECT ASSISTANT (Gary) when he starts to find address / name of all PolyU current staff - JULY 14th ALL to research interesting interfaces / designs for 3C project site (ADD to Project Site in Resources area) - ONGOING ALL to research interesting visual and marketing approaches (that could be contextualized to 3C project - ADD to Project Site in Resources area) ONGOING
 * ACTIONS - **

Present - Peter, Gary, Carmen, Edward General revision of discussion from 1st meeting Allocation of timeframe to outstanding actions from last meeting Discussion of 3C website
 * MEETING 2 - Friday 27th, De310, 3:30 - 4:30**
 * OUTCOME **

VISUAL / MARKETING RESEARCH RESEARCH some other websites re IDEAS for Marketing' eLearning + benefits Blended Learning + advantages (Look for good words + creative ideas)
 * ACTIONS **

ALL to come to next meeting in JULY with at least 3 websites that you feel provide visual ideas OR marketing ideas re the project - DONE

EDWARD - Idea maybe similar to http://www.eclass.com.hk/

Present - Peter, Gary, Carmen, Edward Discussion and Brainstorming about design of 3C website and sites team members identified as suitable starting points for 3C website
 * MEETING 3 - WED July 16th**
 * OUTCOME **

Peter to write up brief design document for 3C project site - Carmen to create some screen mockups for next mtg August 13th - refer to http://3c-project.wikispaces.com/3C_website for design details Edward to start scripting in Flash for interface similar to http://www.adobe.com/products/acrobat/?promoid=BPDDU Gary to finalise Equipment order and assist in induction of new staff member
 * ACTIONS **


 * MEETING 4- WED August 13th - 3pm in De310**

Present - Peter, Gary, Carmen, Karen and Edward STAFFING and WORKLOAD 1. Gary will leave us a project staff on 1st of September (may return as part-time?) 2. Currently advertising for Senior Project fellow (for the 3rd time) and hopefully will have staff in place by latest Nov 3. Ray will leave at full-time student helper (may return as part-time?) 4. Peter to talk to Louis re easing Carmen's workload - DONE
 * OUTCOMES:**

FEEDBACK on 3C site Design 1. Provide some feedback to Edward on Flash Designs - (Carmen and Karen pls provide) 2. 3C Logo to be larger 3. Slogan "3C - What's in IT for me" to be more dominant on the page 4. Change black rectangle to another colour 5. Include full title of 3C project in top area - 6. Include usual copyright statement + best viewed at info + usual statement re if you can;t see the above flash animation on all pages..(Suggest referring to PolyU's homepage at the bottom and use existing link to PolyU privacy and copyright statement) 7. Consider making Aim and Features Icon more similar to middle three icons 8. Include Next Steps info on all pages + Next Steps Logo / Icon + How does 3C help me? + Review some Resources + Are you an Innovative Teacher? + Need some Blended Learning support? + Join our community 9. Edward to liaise with Carmen on Design 10. Continue to develp Flash Animation (Edward) 11. Organise 3C Project URL (Peter - DONE, Louis will provide URL soon) 12. Resources page content to be initially just text and link to eLDSS showcase (Include Icon / Logo for Resources)Content (Peter to supply), Initially simply use some place holder text 13. Features page to include visual icon for each of the areas 6a through 6g 6a - Consultants 6b - eLearning @ PolyU 6c - eLM (eLearning Mapping resource) 6d - FEA (Faculty eLearning Advocates - NOTE, plan is eventually to have some video interviews with these 12 advocates) 6e - Teaching and Learning Innovation Award 6f - Teaching Innovation Symposium 6g - Professional Development Each of the above will link to a page (Peter to supply text - In the short term please just add some place holder text from the description in the 3C overview doc of each of these deliverables)

Planned Launch of website - SEPT 16thNext review of website at the end of August EQUIPMENT 1. Finalise equipment order, DSLR + Video camera (Gary) 2. Update 3C website with purchasing procedures / lessons learned in organizing these purchases (Gary) EG: To purchase equipment under $.... you need to ....To purchase equipment online you need to .....To purchase Equipment over $.... you need to....... + others(also include people to contact / who you contacted in the process) 3. Identify areas to hand over to Karen in a written document before you leave at the end of August (Gary)

MARKETING 1. Finalise quotations on variuos marketing materials, eg: Postcards, Letterhead, USB drive (Karen) 2. Organise Black and White 3C Logo (NOTE - only black and white, no shades of grey) (Carmen) 3. Follow up with action item regarding the contact details of all staff at PolyU, in particular Deans and Associate Deans of Faculties / Schools (Gary) (NOTE Ray may have this info) 4. Postcard to be sent to all PolyU staff (Carmen to design after website finalized), Contact or mechanism for sending info like this for all departments to be worked out (Karen, EDC has done this in the past, suggest contacting Karen Li as a start) 5. Ongoing action items to identify / research and add to resources area of 3C project website and interesting ideas re marketing (ALL)

**MEETING 5 – Thur August 28th -3pm in TU623** Present- Peter, Gary, Carmen, Karen and Edward

1. Received some application for the post of Senior Project fellow, will arrange interview and it makes takes 1-3 months (depends on his/her leaving notice) 2. Gary and Raymond will return as part-time student helper (for EDC other stuffs or 3C Project) 3. Easing Carmen’s workload, suggest picking days per week for the projects, so she can have the rest to work on others. 1. Some changes based on the feedback of previous meeting have been changed on 3C Website 2. Privacy statement link back to PolyU’s one 3. Change the background color. Suggest use transparent color over the whole frame 4. Provide text of 3C Project overview and information for the Website (PETER) 5. Feedback from Peter and Edward after discussion: - Open in same browser window - Share at the top next to Contact Us – refer to URL – http://edrene.org/ - Resources change to one icon – then link eventually to a page like, http://www.edu20.org/ FEATURES at the bottom - Change Next Step to Next Steps - Normal spacing for links - Frame of the animation..black line appearing in different pages in different places. Need to figure out how to separate the main frame - Smoother Frame rate and preloader - Transition from home page next page need to be smoother (CARMEN will discuss with EDWARD) - Need small visual Icons for these 3 areas: I. Stay in Touch… Register for our eNew II. Next Events Launch of Project III. Next Steps - Cancel all pop-ups - Move all content down a little on all pages - Add in border and shadow as per adobe site http://www.adobe.com/products/acrobat/?promoid=BPDDU - Provide Reference for Next Steps (PETER) - Resources page content to be initially just text and link to eLDSS showcase ( Include Icon/ Logo for Resources ) Content (Peter to supply), Initially simply use some place holder text - Features page to include visual icon for each of areas 6a through 6g (can be short form, as highlighted) 6a - Consultants 6b - eLearning @ PolyU 6c - eLM (eLearning Mapping resource) 6d - FEA (Faculty eLearning Advocates - NOTE, plan is eventually to have some video interviews with these 12 advocates) 6e - Teaching and Learning Innovation Award 6f - Teaching Innovation Symposium 6g - Professional Development Each of the above will link to a page (please see http://www.edu20.org/ for reference) **Planned Launch of website - SEPT 16th**
 * STAFFING and WORKLOAD **
 * FEEDBACK on 3C site Design**

- Finalise equipment order, DSLR + Video camera (Gary) (DONE) - Practice the equipments (KAREN) - Identify areas to hand over to Karen in a written document before you leave at the end of August (Gary) (DONE)
 * EQUIPMENT**

- Update 3C website with purchasing procedures / lessons learned in organizing these purchases (Gary ) (DONE) - Identify areas to hand over to Karen in a written document before you leave at the end of August (Gary) (DONE) - Search for catering contact, might ask Gloria (KAREN) - Postcard to be sent to all PolyU staff (Carmen to design after website finalized), Contact or mechanism for sending info like this for all departments to be worked out (Karen, EDC has done this in the past, suggest contacting Karen Li as a start) (KAREN) - Finalise quotations on variuos marketing materials, eg: Postcards, Letterhead, USB drive (KAREN) - Ongoing action items to identify / research and add to resources area of 3C project website and interesting ideas re marketing (ALL) - ipod with project logo as award prizes **Launch of Project – late September**
 * MARKETING**

ALL – use the notify function on 3C Website, so you will receive an email to notify all changes KAREN – starts to take minutes for meeting and reminds the project team for the next meeting ALL – modify your email signature by adding the 3C URL after launch (KAREN will reminds you again later)
 * Others**

Present- Peter, Carmen, Karen and Edward ** STAFFING ** 1. Interviews have been conducted to recruit the post of Senior Project fellow. However, need to top up the budget to offer the right person. It is now processing. 2. The Senior Project Fellow is expected to on broad in mid Dec/ Early Jan. 3. Welcome back Gary (on Fri) and Raymond (on Wed) who will return to assist us (the 3C project) and EDC as a part-time student helper
 * Meeting 6 – Wed September 24th 2pm in TU623**

Point 1-9 only cover feedback discussed during mtg. For details, please check ( PETER sent to ALL on 24 Sept ) 1. Change the content of "About 3C" (ref to 3C website updates 23 Sept.doc) 2. Make "Contact Us" a Button same look as "Share" – then link to "Contact Us" page 3. When rolling over "Share", the Flash animation disappears. It may because of using Firefox 4. Make registration eNews area same as look below… change "Stay in Touch" with "eNews"… underneath, register 5. At the bottom of the Right Side navigation pls add an option to Join Our Community… then underneath.. Facebook ( Link to http://www.new.facebook.com/groups/create.php?success=1&customize=&gid=31764495805#/group.php?gid=31764495805 ) 6. Add below text for the "Registration" Page "Please fill in the information below to receive our regular eNews regarding the 3C project and eLearning at Polyu" “Registration" Page : - Change Select Category to Select Faculty / School Change Select sub-category to Select Department - Areas of Interest, Change to Check boxes 7. "Aim" "Collaborate" "Context" "Community" "Features" . All pages will small icon before text. 8. Design an icon for learning design template 9. Make 3C site won’t look like the reference site **When the website is amended to almost finish status, will send out to academic staffs and EDC colleagues for preview to collect comments for possible improvement**
 * FEEDBACK on 3C site Design **

1.The priority of making postcard is after Website(Carmen to design after website finalized). (DONE) 2. PETER – to supply info for postcard and USB (DONE) 3. KAREN – to confirm the stickers order after confirm the URL redirect action (DONE) KAREN – to confrim the USB order (DONE) 4. Place business card inside the metal box of the USB 5. ALL- Ongoing action items to identify / research and add to resources area of 3C project website and interesting ideas re marketing 6. Official Function is planned to launch on November 1.Email to all Deans to nominate the faculty advocates 2.Probably, 14 advocates will be invited to have interview 3. The interview will upload to 3C site under "FDA"
 * MARKETING **
 * INTERVIEW WITH FACULTY ADCOCATES **

Present- Peter, Carmen, Karen and Edward - the senior project fellow will be here on 5 January - an official section is planned to launch in December - drafted an email to all Deans to nominate the faculty advocates for interview 1. Feedback on 3C Website ** - general structure and layout is all good... - flash area... i'd reduce it in size - as on smaller resolutions it chews up quite a bit of realestate, approximately 1/3 to 2/3 - lose the bottom gray line - top masthead make the "3C: A Strategic Approach etc... bigger and over 2 lines - with the "collaboration, community and context" in page links with the icons that u can click on.... make the whole thing clickable - generally clean up spacing such as right menu off of the edge... more space between right menu and page type Front: - make the “3C what’s in IT for me” larger Back: - make “Your personal invitation to be involved in the 3C project… “ larger - remove some words in the content - remove “Stay in Touch. Register online for eNews - rotate the buildings a slightly different angle… 10% either way… - make the title in the blue area larger.. eg: 3C benefits 4 me….. etc - change “more…? Visit”… to just “More….?” - make the words “within” and “outside” in Italic (the card with the title Blended Learning is.. ) CARMEN- need A3 size poster for 3C project in Dec KAREN- provide PolyU’s Envelope and letterhead for design reference (DONE) KAREN-send the size of the Envelope (A4, 210 x 297) and letterhead (DL, 110 x 220) to Carmen (DONE) KAREN- ask CPA if there is any restriction for using PolyU’s logo CARMEN- postcard and business card design shall be ready at the end of next week (DONE) - simple graphic for sending email out **Animation as Introduction (suggested size: 640 x 480)** 1. CARMEN- arrange student helper to make animation for the introduction Details: 3 logo ( Collaborate, Context, Community) fade in Then, combines and form the 3C logo The final image shall look like as same as the business card front side (Include the Slogan and website) Extra things: Features Icon (see if can include them, but not a must) 2. Can modify the URL by using flash template Ref: http://www.templatemonster.com/flash-intro.php?from=3&type=3 http://images.templatemonster.com/screenshots/11800/11870.html (This one is Good)
 * Meeting 7 – Fri October 24th 3:30pm in TU623**
 * There are some comments after sending the 3C website and designs of business card and postcard to academic staffs for preview
 * 2. Feedback on Postcards **
 * 3. Feedback on Business Cards **
 * Marketing **

Present- Peter, Carmen, Karen and Edward**
 * Meeting 8 – Wed October 5th 3:30pm in TU623

- Change text only - One final check must be done before Peter will send to all EDC colleagues to ask for feedback - Edward will forward Peter a confirmation e-mail - Summit button move inward a little bit - Add the text to mention that * means compulsory field - Put the menu after Registration - Sort area by checkbox e.g department - Mapping Tool shall be done in late November - Add script alert of flash player installation - Load testing before send out the postcard **Marketing** - The logo of the envelope shall be bigger - The website shall move upward to the headline on letterhead - The title shall move to the bottom on the letterhead (will not print letterhead and envelope now, due to the polyu restriction) - An official section is planned to launch in December - Plan to send postcard with letter to all staffs **Animation as Introduction** - Already assigned the task to student helper, and it should be ready on 24 November - Peter supply Poster information to Carmen - Karen search for catering service
 * Website **

Present- Peter, Carmen, Karen and Edward** - The senior project fellow, Christine will be here on 12 January - The project will be launched after Christine arrive (Maybe the week after Lunar New Year) - Peter will invite Faculty Deans to nominate e learning advocate in January Poster: - Peter provides information for the Poster - The design of Poster should be straight forward, similar look with the sticker is fine Video: - The person who made video for ELC E-portfolio will make a video for 3C, and it’s free. - May include 1 student and 2 academic staffs - Peter to supply script for making video - Carmen will need to provide some graphic support - Karen needs to work closely with this person Flash - Make the URL clickable - Peter to supply script which talk more about community, collaborate, context - The purpose of the Flash – upload to the USB, broadcast on the TV around the campus
 * Meeting 9 – Wed December 12th 3:00pm in TU623
 * Staffing **
 * Launching Project **

Launching the Project - The project will be launched on 13 Feb 2009 (Friday) at 12:30-14:00 in TU616 - Approximately, 30 attendances (Deans and Department Head) are expecting on the release day - Peter to add 3C in AMS - Karen to send out the postcard and invitation letter - Peter to draft the invitation letter - Tentatively, Faculty meeting will be held at the end of Feb - Peter and Christine keep working on the deliverables for the project - Christine to help for the workshop which should have Angela, Jossie to give speech, introduce our basic aims, Q & A section, USB drive as door gift..) 3C Website - Peter to send text to Edward for Website change Poster - Peter to supply the text for the Poster which should have straight forward design- Carmen to design the poster Video - Carmen to figure out how to export the flash to Podium TV - Peter to supply text to the video USB Drive - Karen to put the 3C logo stickers on approximately 50 USB drive - [Lower Priority] Edward to make an interface that has several buttons to link to definition and introduction..etc.. for USB, and Carmen to provide graphic support Software Meeting - Peter, Christine, Edward, Carmen have to meet on 20 Feb 2009 (a week after the launch) to talk about the functionality, graphic design..etc of the software
 * Meeting 10 - Wed 21 January 2009 at 2pm in TU623**
 * Present - Peter, Christine, Edward, Carmen and Karen**

Present - Peter, Christine, Edward, Carmen and Karen** Communication
 * Meeting 11- Wed 25 February 2009 at 3pm in TU623
 * 1) A fortnightly update on the project ,which covers what we most recently done, working progress and what is coming up, will be sent to all EDC / eLDSS, 3C Project Team, eLearning Advocates, Strategic Partners from the LIB and ITS, eLearning Steering Committee members.
 * 2) The document shall have the 3C banner on the top.
 * 3) An eNewsletter about the project will be sent out once a month to people who registered. The first issue will be sent to all PolyU staff as recruitment drive to get more people register.
 * 4) A simple online survey shall be designed to all people for the broad image of the project

Consultant
 * 1) At least one international consultant will be invited at the end of semester ( probably July/ August OR December/ January) to collaborate within departments, with the Faculty eLearning Advocates.
 * 2) Have to draft an invitation letter to the consultant.
 * 3) Student helpers will help to do the literature search.

Survey The First Advocates Meeting
 * 1) Need to figure out the person who owns the subject. Can check with ITS in the meeting, or try to check with Karen Li or Shirley.
 * 2) The survey shall be conducted at the beginning of March


 * 1) Overview of the project
 * 2) Take a picture for each of them for uploading to the 3C website.
 * 3) Check the catering contact for the lunch meeting
 * 4) The position statement of the advocates shall be ready.

Innovation Award Pilot Report
 * 1) Ask Josie suggestion about the timing
 * 1) Hand in End of March.
 * 2) Have to check the expense.

Graphic Design Professional Development Fund Present- Peter, Christine, Edward, Carmen and Karen** eLM Peter to review eLM doc when next version sent by Christine After review of Doc, schedule a meeting with eLDSS and Present eLM for feedback in the last week of April. Later, may present to Advocates. Carmen to liaise with Christine re 1-2 screen mockups for representation eLearning Advocates Meeting Karen to collate responses from Advocates re timing of next meeting / timing of ALL meetings and develop a roster for meetings and send to all 3C eLA + add to website After collated responses, Thursday shall be the best day for meeting. Peter to call Dr. Baki Iz, Dr. Stephanie Au-Yeung and Wilson Yuen re Advocates Meeting, as they replied not available on Thursday Timing of consultants / Symposium After collated responses from eLA, October shall be the best time for consultancy. The timing of Symposium could be discussed with advocates in the next meeting. Teaching and Learning Innovation Award & Showcase Showcase and Teaching and Learning Innovation Award shall be scheduled in October Peter to ask Angela and Demokan re the scale of the Award Carmen to help with graphic design of promotion materials for the showcase and award The nomination shall begin in late May, and the criteria and process could be sent through newsletter and updated on the 3C web Peter to organize purchase of iPod Touch for Prize eLearning large scale survey eLearning large scale survey to be finalized and sent out - Peter to review ASAP Edward to confirm log in process and data privacy... maybe schedule a workshop open to ALL PolyU for last week in April OR first week in May re outcomes of survey + awarding of prize + Launch of T&L innovation Award.. Data mining of WebCT usage at PolyU Liaise with ITS re data mining of WebCT usage at PolyU - Christine to draft what sort of data / questions we are looking for... Peter to ask David re questions about data mining of WebCT usage in meeting and send Questions to KP with structure explanation at the end of March or April
 * 1) Waiting for details re ELM tool
 * 2) Modification to 3C website in the future
 * 1) Check how it works with Karen Li or Shirley
 * Meeting 12 – Wed 25 March 2009 at 3:30pm in TU623
 * Meeting 12 – Wed 25 March 2009 at 3:30pm in TU623

Consultants Peter and Christine to discuss re consultants’ invitation Send out expressions of interest re eLearning Consultants by end of March latest

Pilot Report Peter to review Pilot Report asap and submit (Done)

Meeting with respective Dean's / Directors Arrange 1-1 meeting with respective Dean's / Directors + eLA + Christine and Peter for last week in April I suggest at the latest preferably sooner..maybe in next 2 weeks Christine to draft an email to Deans/ Directors

Departmental Showcase of Blended Leaning Arrange departmental Showcase of Blended Leaning.. 1 to 1 ½ hr workshop held in each Faculty / School in .... May? (we will try to get this in the EDC monthly calendar and so dates / faculty..etc need to be confirmed by mid April Check the academic calendar after meeting with Deans/ Directors re timing Update 3C website with description of Blended Learning Christine to draft the description for the 3C website

Fortnightly update report Draft 1st fortnightly update.. to be tabled at eLDSS monthly meeting next Friday + also include short and long eLearning survey + minutes of ITS / LIB Colaboration meeting + website statistics Christine to draft update report for stakeholders once a month The fortnightly update report would go out to to all EDC / eLDSS, 3C Project Team, eLearning Advocates, Strategic Partners from the Lib and ITS, eLearning Steering Committee members 2 weeks after eLA regular meeting date

Newsletter Draft 1st monthly 3C newsletter to go out by end of March (inclusive I suggest of eLA names, + testimonial form 1 eLA re Blended Learning + simple 3 step guide to implementing XXXX in your class Add a page for e-Newsletter in the 3C site, for “if you cannot view it, please click”

Graphic on the eLDSS website Peter to check with Josie if we can put graphic on the eLDSS website Edward to liaise with Technical Team for the 3C logo placement

**Meeting 13 – Mon 11 May 2009 at 2:30pm in TU623 Present- Peter, Christine, Edward, Carmen and Karen** eLearning small scale survey It has been sent out already. However, the responsive rate is low. Action: Peter to send out reminder to all colleagues

eLearning large scale survey It has already sent out with the 1st Newsletter It is proposed to draft a simple document to send out to all colleagues Action: Edward to provide the report with break down by faculty. Also, need to provide the contact person for any emergency during leave Action: Edward to provide the first report on Wednesday (13 May 2009)

eLearning Advocates Meeting The schedule of the eLA meeting might need to change due to the new teaching schedule The agenda of the meeting should be sent in the week before the meeting The minutes should be sent out in the week after

Timing of the Teaching and Learning Innovation Award Think about the ideas of promotion materials e.g Invitation card Action: Peter to consult Prof. Demokan re the schedule of the Teaching and Leaning Innovation Award Action: Peter to check the nomination time

Data mining of WebCT usage at PolyU Action: Peter and Chrsitine to follow up with David

Symposium It is planned to send out the date of the Symposium to people outside the campus as well Some graphic re the symposium might be needed on the front page of the website

Consultants Peter is reviewing the contract for two consultants

Update of the project Send out some internal email to eLDSS re the project update and attach with the minutes of the 2nd and 3rd eLA meeting

Departmental Showcase of Blended Leaning Some departments want to have the showcase

Update 3C website Blended learning shall be specialized It is proposed to add some testimonial from eLA of how they feel about blended learning Action: Update the link of the long survey to “Next Events”

3C Logo on eLDSS website It is now un-clickable and need to be fixed

eLM Prof. Diana Laurillard is doing something similar, which might be useful for the eLM development

Staffing Edward will be on leave on 14-20 May 2009 Christine will be on leave on 9-15 July 2009 Peter will be on leave on 1-12 July 2009 Karen will be on leave on 4-6 November 2009

**Meeting 14 – Thu 18 June 2009 at 30pm in TU623 Present- Peter, Christine, Edward, Carmen and Karen**

eLearning short survey & questionnaire Although the respond rate is poor, but there are some interesting data found from the questionnaire 3C Team might report to the eLAs that the respond rate is poor and ask if they receive the email re survey and questionnaire from the Dean Action: Peter to report the general respond result to eLAs eLearning Advocates Meeting The agenda of the previous meeting has been sent in the week before the meeting The minutes of previous meeting has been sent out in the week after The schedule of the eLA meeting might need to change due to the new teaching schedule The new teaching schedule shall be released in mid Aug Action: Peter send an email to ask eLAs re the new teaching schedule

3C Video Interview Peter will follow with Stephanie re Video interview

Teaching and Learning Innovation Award & Symposium The schedule re nomination of the T & L Innovation Award is confirmed The promotion schedule is TBC It is planned to give out the winner of T & L innovation award a certificate Have to find the contact re similar centre of EDC in other University, so we can send out a mass email with Advance notice re T&L international consultant visit + Symposium to other Educational Development Centers Hong Kong The date of Symposium have been changed to 4 June 2010 Have to make symposium website (Ref: []) Action: Karen to find the contact similar centre of EDC in other University (can delegate with Gary / Raymond)

Consultants Visit Have Angela (or Patrick during her leave) to look over the consultant contract Action: Peter to ask Angel/ Patrick to look over the consultant contract

Change of the Website Revised Icon shall be ready in next meeting Action: Carmen to present the revised icon in next meeting

eLM eLM working group had a meeting re eLM development on 18 June. Probably, will need some screen mock up soon Carmen and Edward were being invited to join the eLM working group meeting. And Edward shall become permanent member of the group Have to set up a meeting with Carmen and Edward in terms of upcoming graphic / program stuffs

Staffing Gary and Raymond will work as full time and Lun Lin as part time in this summer. Their main job duties are to work for eLDSS. So, ask Peter beforehand if anyone want their help for the 3C project Peter will be on leave from 1-12 July and 30 July – August 3 Christine will be on leave from 3-10 July

President Visit President will visit EDC on 6 July 3C Poster will be presented on board. Carmen might need to help with this. Action: Carmen to provide some graphic for the poster

Other Action: Peter and Karen to discuss re the file location of share drive

**Meeting 15 – Wed 15 June 2009 at 3pm in TU623 Present- Peter, Christine, Edward, Carmen and Karen** eLearning Advocates Meeting The new teaching schedule shall be finalized in mid Aug Action: Peter send an email to ask eLAs re the new teaching schedule

3C Video Interview Stephanie declined from the Video interview, but she would provide some short statement instead. Peter to send Stephanie an email re some short statement

Teaching and Learning Innovation Award & Symposium There will be some internal promotion, e.g. Workshops, video and email invitation, etc… Raymond has developed a list of contacts of other staff in similar centers of EDC in HK. It is planned to send them an advance notice re T & L Innovation Award and Symposium Action: Edward to investigate how to do email merge

Consultants Visit Peter has sent the consultant contracts to Angela and Patrick already. Action: Peter to ask Angela/ Patrick for feedback

Change of the Website Peter and Christine gave some comments to revise the new icons Action: Carmen to revise the new icon based on Peter and Christine’s comments Action: Peter to send Carman some image for reference

Workshop The video for the Teaching and Learning Innovation Award Application Process is done. The workshop on 28 Jul also need the video for promotion Action: Peter to send the document to Carmen re the video for 28 Jul workshop

eLM There will be no scheduled meeting yet, but some screen shots are needed for review Have to set up a meeting with Carmen and Edward in terms of upcoming graphic / program stuffs Peter/ Christine to send the scope document to eLDSS for comment

Video Interview Gary and Chun Ling is helping to do some interview with student about their view on blended learning

Staffing Peter will be on leave from 30 July – August 3

Others Action: Peter and Karen to discuss re the file location of share drive

**Meeting 16 – Wed 5 Aug 2009 at 3pm in TU623 Present- Peter, Christine, Edward, Carmen and Karen**

eLearning Advocates Meeting The new teaching schedule shall be finalized in mid Aug Action: Peter to send an email to ask eLAs re the new teaching schedule next week

3C Video Interview Stephanie declined from the Video interview, but she would provide some short statement instead. Peter to send Stephanie an email to remind her re some short statement

Teaching and Learning Innovation Award & Symposium Edward has investigated how to do email merge and has sent a User Manual to all Invitation to people who have had eLearning project before will be sent out soon. Peter will send the list to Edward Peter suggested making 2 lists for the email merge. One is for testing and the other is real. Action: Peter to provide the list to Edward

Consultants Visit Peter has sent the consultant contracts to Angela and Patrick already. Action: Peter to follow up

Change of the Website The new icons shall be revised base on Peter and Christine’s comments SPDP will be uploaded somewhere to the 3C website There will be some amendments under the section of “Next Event”. And will only name as “Event”. Action: Carmen to provide the revised icons in mid – late August Action: Peter and Christine to discuss about the details of the SPDP location

Workshop The catering will be arranged by EDC as usual The online order form will be used for eLAs meeting and some other meetings only Peter gave some comments re the online order form. He suggested moving the tick boxes to the left and sending a confirmation e-mail about the order details to the eLAs after they submit the order Action: Edward to revise the website based on Peter’s comment Action: Edward to make Karen as administrator of the online catering order form

Steps to insert Video in Captivate Christine suggested to ask Ian regarding the steps to insert video in Captivate

Virtual Workshop Christine suggested putting the myth workshop online. She will provide Carmen an example to see how to work out Action: Christine to send Carmen an example re virtual workshop

eLM Peter, Christine, Edward and Carmen will have a meeting on 13 Aug 2009 at 3pm Peter will send the design document to Edward and Carmen before the meeting if possible Action: Peter, Christine, Edward and Carmen to have a meeting on 13 Aug 2009 at 3pm Action: Peter to send the design document to Edward and Carmen before the meeting if possible

Other Action: Peter and Karen to discuss re the file location of share drive

**Meeting 17 – Thu 20 Aug 2009 at 10-11 in TU623 Present- Peter, Christine, Edward, Carmen and Karen**

eLearning Advocates Meeting The new teaching schedule shall be finalized in mid Aug eLAs have not sent their new schedule to Peter yet Action: Peter to follow up with eLAs re the new teaching schedule next week

3C Video Interview Stephanie and Baki declined from the Video interview, but she would provide some short statement instead Baki has sent Peter his statement already Action: Peter to send Stephanie an email to remind her re some short statement

Teaching and Learning Innovation Award & Symposium Invitation to people who have had eLearning project before will be sent out soon. Peter will send the list to Edward Peter suggested making 2 lists for the email merge. One is for testing and the other is real. Peter and Christine suggested to send out the T & L Innovation award enews again Peter suggested to apply for CCST 12 Oct as back up room for open to all lecture A meeting will be held on next Friday to discuss all of the promotion materials Peter reported that most of the people agreed to join the selection panel Edward reported that one application has been sent to the mailbox 3C.project@polyu.edu.hk Peter suggested that an email about your application have been received should be sent to the submitter Karen has forwarded the reference pictures of P’s award to Carmen Christine mentioned that the certificates to the 4 finalists and 1 prize to the winner Peter mentioned that Angela suggest to start the advertising in the mid of September Action: Peter to provide the list to Edward Action: Edward to liaise with Karen Li re sending the enews Action: Karen to apply for the CCST 12 Oct as back up room Action: Edward to forward the application email to Peter and Christine

Consultants Visit The consultant contracts have been sent out to Professor Gilly Salmon and Professor Diana Laurillard The draft programme have been sent to Professor Diana Laurillard for her feedback

Change of the Website Carmen provided the revised icons and they look very nice Under the section of “Event”, just leave “Blended Learning Showcase” there and add the activity date Peter and Christine discussed about the details of the SPDP location

Online order form The online order form will be used for the next eLAs meeting Edward reported that he is working on the confirmation e-mail

Workshop Christine suggested to ask Ian regarding the steps to insert video in Captivate Christine has send Carmen an example re virtual workshop Carmen commented that it will take a long time to work on the virtual workshop, and suggested to take 2-3 photos to replace the animation

eLM Peter, Christine, Edward and Carmen will have meeting to discuss the eLM

Others Peter and Karen to discuss re the file location of share drive later Peter asked Carmen to revise the design document and send it back to him Action: Carmen to revise the design document and send it back to Peter

**Meeting 18 – Fri 28 Aug 2009 at 3-4pm in TU623 Present- Peter, Christine, Edward, Carmen and Karen** eLearning Advocates Meeting The new teaching schedule shall be finalized in mid Aug eLAs have not sent their new schedule to Peter yet Action: Karen to send an email to eLAs re new teaching schedule

3C Video Interview Stephanie and Baki declined from the Video interview, but she would provide some short statement instead Baki has sent Peter his statement already Eric Ngai has not responded re the recording date Action: Karen to send Eric Ngai an email re the video recording Teaching and Learning Innovation Award & Symposium• Certain issues re the promotion have been discussed Peter suggested to phone those people who received our invitation email previously but haven’t apply VP(AD) has approved an extension to the deadline for submission of applications to the Award until September the 2nd, 5pm. A Mass email re the dealing extension will be sent out to all Polyu staff For those who have already applied for the award will also receive an email to notify them the deadline extension Electronic promotion material will be sent out first in order to promote the activity in mid of September Christine suggested to have a participant pack for the participant on 16 Oct Further issue re promotion will be discussed on 1 September Peter suggested to check with Tirzah re the registration Action: Peter to send the email to all staff re the deadline extension Action: Karen to send an email to the applicant of the award re the deadline extension Action: Peter, Christine and Karen to discuss further promotion plan on 1 September at 10:30-11:30

Consultants Visit The draft programme have been sent to Professor Diana Laurillard for her feedback

eLM A meeting will be arranged after Josie come back

Others Peter and Karen to discuss re the file location of share drive later Peter asked Carmen to revise the design document and send it back to him Carmen has revised the design document and will send to Peter after the meeting Action: Carmen to send the revised design document to Peter