Equipment

Task 1 -Purchases of 3 copies of CS3 Adobe software for project staff. Done Task 2 -Purchases of Refrigerator for 3C Project staff in DE310. Done  Task 3 -Purchases of additional monitor ,graphics card for 3C Project Associate  Done  Task 4 –Purchase of 2pieces of equipment (D300 Digital Still Camera,3CCD video camera, accessories )(for marketing ,capturing events, dissemination ,interview with Faculty eLearning Advocates ..Etc)  Task 5- Purchase of Calculator for Project Assistant. Done

 **__Purchase of Nikon D300 + Accessories__** & **__Purchases of 3CCD Video Camcorder + Accessories (JVC GZ-HD6)__**

 **__Supplier Fax No.__**  Fortress 2555 5177  Broadway 2506 5798/2375 7022  Chung Yuen 2174 4727  Citicall 2576 6672  天祥 Tin Cheung 2722 1043 <span style="font-family: Arial,Helvetica,sans-serif;"> Wing Shing 2395 2130 <span style="font-family: Arial,Helvetica,sans-serif;"> Zhao Xiang Guan 2366 9915 <span style="font-family: 'Times New Roman',Times,serif;">Fu keung Consulting Company 2423 6672

<span style="font-family: 'Times New Roman',Times,serif;"> __Supplier Tel No.__ <span style="font-family: 'Times New Roman',Times,serif;"> Fortress 2555 5788(customer services hotline ) or 2121 8393(Festival Walk -Miday) <span style="font-family: 'Times New Roman',Times,serif;"> Broadway 2265 8778(Festival Walk -Kit Lo) <span style="font-family: 'Times New Roman',Times,serif;"> Chung Yuen 2539 6350(Wilson Chan) <span style="font-family: Arial,Helvetica,sans-serif;"> or 2771 9822( Man) <span style="font-family: 'Times New Roman',Times,serif;"> 天祥 Tin Cheung 2722 1265 <span style="font-family: 'Times New Roman',Times,serif;"> Wing Shing 2396 6886 /2396 6961 <span style="font-family: 'Times New Roman',Times,serif;"> Zhao Xiang Guan 2722 0068( <span style="font-family: Arial,Helvetica,sans-serif;">Mr.C.S.Leung) <span style="font-family: 'Times New Roman',Times,serif;"> Fu keung Consulting Company 35292363 or <span style="font-family: Arial,Helvetica,sans-serif;">8103 0302 <span style="font-family: Arial,Helvetica,sans-serif; font-size: 12pt;">(Johnson Lo)

<span style="font-family: 'Times New Roman',Times,serif;">** 2)Present to your boss what is your suggestions about what to purchase together with some fact or data. ** **3)Find suppliers who can supply the equipment, either by research on the internet, by phoning people or by physically visiting the shop.**
 * you can ask some supplier about the accessories are recommended for the purchase
 * people on the net in discussion forums ,blog about the equipment
 * Do some comparison for similar product

**4)Make a purchase list(should be evenly distributed the items in excel )** **5)Ask for the quotation (at least 3 company)**
 * search online for prices
 * Search online for suppliers
 * ask relevant people at PolyU
 * Minimum Quotation Requirements:
 * Up to $5,000-> No minimum quotation reqiuement
 * $5,001 to $10,000 > 3 verbal or written quotation
 * $10,001 to $25,000 -> 3 written quotations via confidential fax machine

> > HINT - when talking to bussiness on the phone introduce yourself professionally.... > (my name is XXXXX and I am a staff member at PolyU working on (a eLearning project or something similar) and am trying to arrange purchase of XXXXXX.... and need a quote for XXXXXX ... OR do you have any recommendations regarding 3CCD cameras... etc... then maybe depending on the conversation something like "if I fax to you the equipment I wish to purchase can you supply me with a written quotation?" If they say YES ask WHEN... if it's not faxed to you by then phone them and indicate that you want to purchase these now?)
 * highlight the item you want to purchase in the quotation

8)Order+ Follow up
PS: if you have any question,please feel free to contact me .(gray)

__Online Purchases__
__Step 1__ The product you need to buy is within $10,000 to $25,000? If yes, pls go to Step 2. (if below $5000 ,you can order it first and claim the amount after the equipment arrive) PS:of course ,you need to let your boss know what you will purchase first __Step 2__ Whether it is a unique product that can only be provided by the online company?If so, since there is single purchasing source, requirement for obtaining quotations from two other sources could be waived. __Step 3__Pls pass the quotation from the online company to Gloria Li (EDC) for processing of Request Order (RO). After RO is approved by Head of EDC, it will then be sent to Financial office (FO) and FO will issue Purchase order to the online company & liaise with it for payment method, payment term, delivery method, etc.